A company must appoint a secretary within 6 months from its incorporation date. The position must not be left vacant for more than 6 months. The sole director and the secretary cannot be the same person.
A corporate secretary duty is to ensure the integrity of the governance framework and be responsible for the efficient administration of a company. He or she has to ensure compliance with the statutory and regulatory requirements and implementing the decision made by the Board of Directors.
Our Corporate Secretary Engagement Service:
- Preparation and maintenance of the Board and committee meetings
- Preparation and maintenance of the Minutes of meetings
- Preparation and maintenance of the Annual general meetings of shareholders/directors – including a proxy statement
- Safe Keep the Corporate records such as company’s statutory registers, minutes and other statutory records
- Preparation and Documentation for allotment and transfer of shares, including the filing of return and stamping of transfer instruments
- Custody of common seal (if required)
- Preparation and Documentation of bank accounts opening and closing records
- Preparation and Documentation to the changes of the Board members including lodgment of the requisite returns with ACRA
- Reminder to hold Annual General Meeting/ Extraordinary General Meeting
- Attending Auditors in their annual statutory review of the Company’s secretarial records and preparation of the minute representation letter
- Non-routine service as required by the client from time to time
- Our fees for non-routine services will depend on the complexity of the service at a separate charge from time to time as required.